Careers

Bookkeeper

Deca Property Management | Saint Louis, MO

We have an opening for a Bookkeeper on at Deca Property Management. This person is responsible for processing and reconciling all rents/security deposits received and updating statements to owners/residents. Additional duties include overall management of the accounts payable system and dealing with owner/resident issues pertaining to accounting for residential, commercial and HOA’s.

Principal Duties/Responsibilities
Facilitate key aspects of accounting processes:

• Manage NSFs
• Accept and enter all rents and hold fees/deposits received
• Upload and process all vendor invoices
• Enter and pay all bills associated with properties managed including: utility, mortgage, insurance, work orders, and bills from vendors
• Approve utility bills/call utility companies if necessary
• Bill lawn care and snow removal
• Prepare invoices for owners and residents
• Perform journal entries
• Make frequent deposits into property management escrow account and condo accounts
• Accept, enter and manage all owner contributions
• Balance the various escrow account checkbooks and condo accounts daily
• Manage owner contributions and current balances owed from owners
• Reach out to all new owners and share video of how to read statements
• Assist owners/residents with online portal access and management
• Set up and enter in all owner payments on the last business day of each month
• Prepare monthly owner statements and owner draws
• Manage and process all closing security deposits
• Track closing statement balances and send to collections if needed, follow collection process
• Manage, process and maintain database for all existing and new vendors (ensure all records are obtained, such as workers comp, GL insurance & W9). Print the expired report monthly and call vendors to update records
• Track work on city properties (tax purposes)
• Manage and facilitate all 1099’s for both owners and vendors
• Maintain lease fee tracking report
• Perform bank deposits
• Reconcile credit card receipts with statements
• Sort mail and distribute
• Maintain lawn care and snow removal lists
• Reconcile electronic payments
• Run reports for owners upon request
• Complete NLM/Sold properties – deactivate
• Respond to emails and voicemails (direct line and accounting queue)
• Assist all residents, owners and prospective owners as needed

Leadership

• Recommend/suggest changes to policies and procedures pertaining to accounting to immediate Supervisor
• Develop working relationships with property owners and residents
• Integrate with office staff

Education/Experience Requirements

• Minimum 2 years of experience in an accounts receivable/payable setting preferred
• Associates/bachelor’s degree preferred
• Strong critical thinking skills
• Excellent verbal and written communication skills
• Customer service oriented
• Strong negotiation skills
• Strong analytical and financial skills
• Ability to multi-task/manage multiple projects
• Knowledge of & ability to follow procedures

This description is intended as a guide only. The listed duties may be changed at the discretion of the incumbent’s supervisor.

Benefits:

• 401(k) matching
• Paid time off
• Dental insurance
• Health insurance
• Flexible spending account
• Life insurance
• Vision insurance

Job Type:
Full-time

Pay Range:
Starting at $18.00 per hour 

PAY IS NEGOTIABLE – BASED ON EXPERIENCE