Careers

Maintenance Coordinator

Deca Property Management | Saint Louis, MO

Our company is currently seeking a Maintenance Coordinator to join our team in St. Louis. As a Maintenance Coordinator, you will provide excellent customer service to both the property owner and tenant through facilitating and executing all maintenance processes.

Responsibilities:

• Check and respond to emails in maintenance email box frequently throughout the day.
• Monitor and respond to portal comments
• Check and respond to voicemails and maintenance que voicemail
• Manage and maintain open work order report
• Request bids as needed
• Communicate bids to owners and follow up for approval.
• Follow-up on vendor timing/action on approved tasks
• Manage and improve preferred vendor list
• Review and approve all invoices received to be billed
• Apply for municipal inspections as requested
• Help facilitate turnover processes w/ maintenance supervisor
• Filing, scanning, uploading documents to owner or tenant portals related to maintenance
• Communicate work order update to tenants
• Schedule inspection appointments and periodic walkthroughs
• Work with appointed staff with renewing and updating municipality information
• Facilitate communication for municipality/section 8 inspections
• Manage municipal annual inspections for all properties as required.
• Facilitate keys and garage remotes
• Inventory and track keys
• Bill all completed work orders and audit completed work orders
• Track labor, trip, upcharge, stock, call outs, and maintenance technicians’ hours
• Upload pictures on work orders received from maintenance technicians
• Track Home Depot & Lowes receipts as well as missing receipts
• Obtain property insurance/documents for existing and new vendors (ensure all records are obtained, such as workers comp, GL insurance & W9)

Education and Experience Requirements:

• Minimum 2 years’ experience in a maintenance/construction setting preferred
• Associates/bachelor’s degree preferred
• Strong leadership skills
• Strong critical thinking skills
• Excellent verbal and written communication skills
• Customer service oriented
• Strong negotiation skills
• Strong analytical and financial skills
• Ability to multi-task/manage multiple projects
• Knowledge of & ability to follow procedures

Benefits:

• 401(k) with match
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Job Type: Full-time

Schedule: 8 Hour shift, On Call

Pay: $18.00 per hour (Pay is negotiable and is based on experience)

Work Location: In person